REGISTRATION INFORMATION

REGISTRATION FORM
To register to attend the conference please enter your information in the Registration Form

CLICK HERE TO ACCESS THE ONLINE REGISTRATION FORM

Conference registration categories and cost per person (including 15% vat. Pricing is subject to change in the case of a VAT rate increase):

Full conference registration:

Registration fee (applicable if registered and paid no later than 15 August 2025) @ R6,800 per person.

Nurses’ Registration fee @ R5,300 per person. Rate valid for SANC registered nurses (SANC number is to be provided at the time of registration).

What’s included in the full conference registration fee:

  • Entrance into all scientific sessions, including poster area;
  • Official conference materials;
  • Lunch and refreshment breaks during the Conference days;

 

REGISTRATION PAYMENT

Upon receipt of your registration application a quote will be issued and emailed through to you for payment. Tax invoices will be issued upon receipt of payment. Invoices can be paid via bank transfer or via credit card.

  • To pay by debit or credit card (via PayFast – a secure online payment gateway), please follow the link below.
  • The default price is listed at R6,800 (see below). To pay a different amount please amend the price listed in the box below before clicking on the ‘Pay Now’ button highlighted in red.
  • Please verify that the Payment Total listed on the Payfast page is correct for your category of conference registration before proceeding with payment.

 

Please note this currency conversion is an approximation. All registration fees are charged in South African Rand (ZAR) and converted to your local currency where applicable upon finalization of payment.

CANCELLATION POLICY

1. On completion of a registration application you will be liable for the full amount of the registration fees subject to the cancellation conditions below.
2. All cancellations must be received in writing by email to janice@sahivcs.org.
3. If the registered delegate cancels more than 6 months prior to the SAHCS Conference 2025, the delegate will be liable for 30% of the invoice value.
4. If the registered delegate cancels less than 6 months prior to the Southern African HIV Clinicians Society Conference 2025, the delegate will be liable for the full invoice amount – payable with immediate effect.

MEDIA REGISTRATIONS

SAHCS are pleased to welcome the media to the conference. A limited number of complimentary registrations are available to qualified journalists, reporters, editors who are employed or represent a credible publication, news service and community-based organizations in the field of HIV, that regularly publishes news. We also welcome freelance journalists on assignment, given credentials to cover the conference are submitted. We support professionals with an interest to disseminate news, related to HIV research, Advocacy, Policy, Healthcare Systems Strengthening and Clinical Practice.

Please complete the registration form and add – MEDIA – after your organization name. Thereafter your application will be reviewed and a decision will be communicated.

REGISTRATION FORM

CLICK HERE TO REGISTER

At the Southern African HIV Clinicians Society (SAHCS), we take the protection and privacy of your personal information very seriously. Under section 14 of the Constitution, and Sections 3,4, 5 and 6 of the Protection of Personal Information Act 4 of 2013 we have a legal duty to protect any information shared by you or collected from you. To learn more about how we collect, keep and process your private information please view our privacy policy here: https://sahivsoc.org/Subheader/Index/privacy-policy